Compensation

Informed Budget Process. HR (Compensation) works with requests that are full-time personnel related. The IBP is a planning process that provides an opportunity for college departments, schools, and divisions to request new E&G funds for positions. This tool allows the campus community to propose new budgetary projects to help the College fulfill its mission, vision, and goals. IBP also provides the opportunity to review internal processes, consider ways to create departmental efficiencies, and repurpose staff and faculty positions.

2 - Who do I work with in HR to ask questions or need help?

• President’s Office: Cindy Barela
• Academic Affairs:
  • Staff Positions: Patty Turville
  • Faculty Positions: James Broadbent

  3 - Do I need to put IBP in the title?

  Yes, in the Working Title field please enter IBP 2022-23; Title. (example: IBP 2022-23; Coordinator 1, HR)

  4 - Can I request/submit IBP for existing positions that I want to upgrade?

  Yes, the position* would be submitted as a modification (versus new position). Please include a note in the Budget comments to indicate the IBP request is for a position upgrade (not a new position).

  *Please ensure the position description is for the correct person.

  5 - Do I need to enter part time positions into PARS?

  1. No, PARS is not needed for part time requests but entering them into the online IBP form is necessary.
  2. You can use the calculation Hourly Rate x Hours per Year to calculate funds. The IBP form will calculate 10% for part-time position benefit costs. ($12.00 x 1500 = $18,000) 1500 hours is the max an employee can work yearly (125 hours per month, 12 months)

  6 - Do I need to have the position evaluated again if it was evaluated last year?

  Yes, please resubmit with updated notes and IBP year.

  7 - Why do I have to put the position description into PARS?

  1. The position will receive an evaluation allowing for a more accurate classification and salary estimate so the overall IBP process and dollars may be used more efficiently.
  2. It is important to wait for the salary estimate from Compensation. Please enter the salary correctly into the IBP form you will not have access to edit it later.

  8 - What if I don’t get the position job description into PARS?

  An estimate for classification and salary may not be accurate or timely causing a possible shortfall in budget and/or delay in hiring if the position is approved.

  9 - My Cabinet member is asking for an earlier deadline than the general process, how will that affect the timing?

  1. The IBP tool closes at the end of March, some cabinet members request the information up to a month earlier. If the position is submitted in late November to early December, it is more likely you will have the preliminary approval and salary estimate for the earlier Cabinet member deadline.
  2. Positions will be reviewed as they are received, it may take the HR Compensation team some time to process IBP request as well as other vacant or request changes. Please do not wait until the last minute to enter your position description.

  10 - How long will the evaluation take?

  Positions are evaluated in the order they are received. The earlier the position is entered into PARS, the sooner it will be evaluated to receive a preliminary classification and salary estimate.

  11 - After IBP is awarded, can I change the position to a different reclassification?

  The position would need to be updated and reevaluated in PARS. If the position were to be reclassified at a higher level, the department would need to cover any salary and benefit amounts higher than what was awarded through IBP.

  12 - How do I get total compensation for this position, so I know what to ask for?

  When the preliminary approval is received with the salary estimate you will be able to enter the information into the online IBP form. The IBP form has a function within it that will estimate the benefits amount. Budget can help with unique circumstances or questions regarding benefit estimates. If you need total compensation for a position that is not going to be funded through the institutional IBP process, please contact the Compensation team.

  13 - Where do I start to request a new/modified full-time position?

  1. Go to PARs and create or modify the position.
  2. Receive a preliminary approval email from the Compensation Team for the title & salary information.
  3. Enter the salary information into the online IBP form.

  Compensation

  • Compensation Schedules (Pay Grades)
    • 2024-2025 (effective July 1, 2024)
      • Pay Rate Schedule (part-time & adjunct)
      • Full-time Staff Salary Schedule
      • Expanded Faculty Salary and Rank Schedule
      • Faculty Salary and Rank Schedule Summary
      • Pay Rate Schedule (part-time & adjunct)
      • Full-time Staff Salary Schedule
      • Pay Rate Schedule (part-time & adjunct)
      • Full-time Staff Salary Schedule
      • Non-exempt Travel Information
      • Tips to writing a position description
      • How to submit a position description for approval
      • Template for position description
      • Administrative Assistant/Secretary Matrix
      • Understanding the Job Evaluation Process
      • FLSA Classification Tree
      • JEC Appeal Process
      • Job Evaluation Process Flow Chart
      • Reporting Matrix

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